VIB
Terms & Conditions - VIB Pay

The following terms and conditions govern all use of the VIB Pay webtool and all services and other content available at or through the website. Please read this agreement (“Agreement” ) carefully before accessing or using VIB Pay. By accessing or using any part of the website, you agree to become bound by the terms and conditions of this agreement. If you do not agree to all the terms and conditions of this agreement, then you may not access the VIB Pay or use any services.

General Terms

VIB reserves the right, at its sole discretion, to modify or replace any part of this Agreement. It is your responsibility to check this Agreement periodically for changes. Your continued use of or access to the Website following the posting of any changes to this Agreement constitutes acceptance of those changes.

You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the service, use of the service, or access to the service or any contact on the website through which the service is provided, without express written permission by us.

VIB makes no claims as to the accuracy, completeness or timeliness for any particular purpose of any results produced by any of our tools and services. If you use the results for any purpose the responsibility of that use is entirely with you.

Payment terms

Payments may be made through Visa, Master Card & Maestro via a secure online payment module included in the website. A payment confirmation will be send automatically.

All services charged in EUR will be debited in EUR.

If you need an invoice, please thick the corresponding box ‘I need an invoice’ during the payment/registration process and add your VAT number. Invoices can be requested up to 4 weeks after the purchase. After this period, requests will no longer be answered.

For payments that are made by bank transfer (only in exceptional cases), all bank transfer fees must be covered by the participant and may not be deducted from the amount remitted.

Specific Terms & Conditions ‘VIB Conferences’

Payment of registration Fees

VIB encourages online payments of conference registration fees. For payments that are made by bank transfer (only in exceptional cases), all bank transfer fees must be covered by the participant and may not be deducted from the amount remitted. All registration data submitted to VIB will be treated confidentially.

VIB conferences must receive the payments for the registration fees as detailed on the event webpage before the registration can be confirmed. Admittance to the conference cannot be permitted without prior receipt of payment or a valid proof of payment.

Only in exceptional cases late registrations can also be paid onsite. Such payments may be subject to an additional late registration fee.

Upon online registration a confirmation email will be sent automatically to the registrant.

The specific registration fees applicable to each event are listed on the event webpage

Cancellation of registration

In case you want to cancel your registration, please send a request to conferences@vib.be. The cancellation of registration is only valid with acknowledgement of receipt by VIB conferences.

Cancellation fees are dependent on the notice given:

  • All notifications received 2 months before the start of the event, get refunded for 100% minus an administrative fee of 50 euro.
  • All notifications received between 1 and 2 months before the start of the event, get refunded for 50% minus an administrative fee of 50 euro.
  • Cancellations requests received less than 1 month before the start of the event won't be refunded.

Cancellation of sponsorship

In case you want to cancel your sponsorship package, please send a request to conferences@vib.be. The cancellation of registration is only valid with acknowledgement of receipt by VIB conferences.

Cancellation fees are dependent on the notice given:

  • All notifications received 4 months before the start of the event, get refunded for 50%, minus an administrative fee of 50 euro.
  • Cancellation requests received less than 4 month before the start of the event won’t be refunded.

Conference participation and personal data

If you are attending a conference, we will use your personal information to:

Cancellation fees are dependent on the notice given:

  • Process your payments and thus your registration and facilitate your attendance at the event
  • Provide you with information regarding the conference including scheduling and logistics
  • Provide you with other information that we believe may be of interest to conference attendees.
  • We may also share personal information (other than payment information) of conference attendees with the other conference attendees. The purpose of this is to enable conference attendees to contact each other (prior to) after the conference for networking purposes.

Usage of photographic and video material taken at VIB conferences

VIB takes photographic and video material of participants at events. In registering for a conference you acknowledge that we may include images of yourself intact or in part for material used in various publications, press releases, promotional activities, or other related endeavours. This material may also appear on the VIB conferences website or related social media pages.

Usage of Social Media to Share Information

VIB welcomes and encourages the use of social media by participants. As a courtesy to other members, as well as to presenters at such events, we ask that you follow accepted social media etiquette.

Specific Terms & Conditions ‘VIB IONBOT’

Payment of registration Fees

VIB encourages online payments of conference registration fees. For payments that are made by bank transfer (only in exceptional cases), all bank transfer fees must be covered by the participant and may not be deducted from the amount remitted. A payment confirmation will be send automatically.

Cancellation of Services

In case you want to cancel your purchases, please thick the corresponding box ‘Cancellation’ in the payment overview. Cancellation fees are dependent on the notice given:

  • Cancellations received within 24 hours before using the products, get refunded for 100% minus an administrative fee of 10% of the total cost.
  • Cancellations received later than 24 hours won't be refunded.

Non-commercial software license agreement

By using the Licensed Software, you (“You” or “Licensee”) agree to be bound by this Software License Agreement (“Agreement”).

Licensed Software is the work of Dr. Sven Degroeve & prof. dr. Lennart Martens. The copyright in Licensed Software is owned by VIB vzw (“VIB”), located at Rijvisschestraat 120, B-9052 Zwijnaarde, Belgium and Ghent University (“UGent”), Sint-Pietersnieuwstraat 25, B-9000 Gent, Belgium. VIB has the right to distribute Licensed Software.

Subject to the terms and conditions of this Agreement VIB hereby grants and you accepts a non-exclusive, non-transferable license to use the Licensed Software for strictly internal, non-commercial research use only.

You shall acknowledge VIB as the provider of Licensed Software and shall include a reference to “Sven Degroeve and Lennart Martens (2019), In preparation” in any manuscript describing data obtained using Licensed Software or modified or derived works of Licensed Software (collectively hereinafter referred to as “Derived Software”).

This license does not entitle you to receive from VIB hard-copy documentation, technical support, telephone assistance, or enhancements or updates to the Licensed Software, and nothing contained herein shall be interpreted as to require VIB, its faculty, employees or students to provide maintenance, installation services, debugging, consultation or end-user support of any kind. Any support that may be given by the authors on voluntary basis is provided “as is” and VIB makes no representations or warranties of any type whatsoever, express or implied, regarding the provided support.

The title and copyright to Licensed Software and any associated programs and documentation shall remain with VIB and UGent. You agree to preserve the same.

You shall retain ownership of all submitted (raw) data (“Data”) as well as results (“Results”) generated by Licensed Software, however, ypu hereby grants permission to VIB and UGent to use Data as well as Results, both in an anonymised way, for the sole purpose of further developing and optimizing Licensed Software.

You shall not distribute Licensed Software login data to any third party, including for the sake of clarity, other laboratories within your organization. You shall not transfer Licensed Software login data to another location or person outside of your institution without VIB’s prior and written permission.

You shall not market or otherwise benefit commercially from any product utilizing any portion of Licensed Software, nor any derivative works of Licensed Software, without first entering into a separate commercial license with VIB.

You are not permitted to create derived Software.

You acknowledge that the Licensed Software is proprietary to VIB and UGent. The software code shall be treated as trade secrets and confidential information of VIB and UGent, and you agree to use all reasonable efforts to hold the same in confidence. Your obligation for confidentiality shall not extend to any information which (i) is or becomes generally available to the public, (ii) is already known to or subsequently disclosed by third parties to you and at its free disposal, or (iii) is independently developed by you or its affiliates without the use of the confidential information disclosed by VIB, or (iv) is required by law or legal process to be disclosed.

Limitation of Warranty. You acknowledge that Licensed Software is a research tool and provided only “as is”. VIB makes no representations or warranties of any type whatsoever, express or implied, regarding the Licensed Software. VIB expressly disclaims all representations and warranties regarding the Licensed Software, including but not limited to any representations or warranties of merchantability or fitness for any particular application or that the use of the Licensed Software will not infringe any patents, copyrights or trademarks or other rights of third parties, or any warranty that the rights and licenses granted hereunder comprise all the rights and licenses necessary or desirable to use the Licensed Software for internal non-commercial research purposes as permitted by this Agreement. The entire risk as to the quality and performance of the Licensed Software is borne by you.

Limitation of Liability. VIB and UGENT shall not be responsible for losses of any kind resulting from the use of Licensed Software, and can in no way provide compensation for any losses sustained, including but not limited to, any obligation, liability, right, claim or remedy for tort, or for any actual or alleged infringement of patents, copyrights, trade secrets, or similar rights of third parties, nor any business expense, machine downtime or damages caused by any deficiency, defect or error in Licensed Software or mal-function thereof, nor any incidental or consequential damages, however caused.

You will indemnify, defend and hold harmless VIB and UGent and its directors, officers, employees and agents from and against all liability, losses, damages and expenses (including attorney’s fees and costs) arising out of any claims, demands, actions or other proceedings made or instituted by any third party against any of them and arising out of or relating to any breach of this Agreement by LICENSEE, or any use of the Licensed Software by you, except insofar as such claims or liability result from VIB’s gross negligence or willful misconduct.

The license rights granted herein shall become effective as of the date this Agreement has been agreed to by you and/or the date of first use of Licensed Software - whichever comes soonest - and shall continue in full force unless terminated in accordance with this Section. Upon one party's breach of any agreement, covenant, or representation made in this Agreement, the agreement will automatically end immediately. Either party shall have the right, at any time, to terminate this Agreement without cause by written notice to the other party specifying the date of termination. Upon termination, LICENSEE shall be denied further access to IONBOTTM. Sections 1,2,5,6,7,8,9,10,11, 12,13,14,15 & 16 shall survive any termination of this agreement.

This Agreement shall be construed in accordance with the laws of Belgium. The courts of Belgium shall have exclusive jurisdiction.

The invalidity of singular provisions does not affect the validity of the entire understanding. The parties are obligated, however, to replace the invalid provisions by a regulation, which comes closest to the economic intent of the invalid provision. The same shall apply mutatis mutandis in case of a gap.

By agreeing to these terms, Licensee consents to receive notifications about license details, version updates, upcoming events, etc. from VIB/UGent.

Specific Terms & Conditions ‘VIB Gateway Vectors’
Privacy policy

VIB takes your privacy very seriously, in compliance with the General Data Protection Regulation (GDPR).

When you engage in certain activities on this site, VIB may ask you to provide certain information about yourself. It is completely optional for you to do so. Please note that the sole condition of our collecting your personal data is your explicit agreement with the Online Privacy Policy. The information that you provide is used as part of our efforts to keep you informed (via e-mail and via regular mail) about new and future campaigns, initiatives, activities and events. Your data will only serve these functions and will under no circumstances be transmitted to third parties without your explicit permission. In the event of us intending to use your data for newly defined purposes, we will keep you informed of at all times. You will be offered the chance to refuse to participate.

In accordance with the GDPR you have the following rights:

  • The right to view your personal data that are being stored at VIB.
  • The right to correct the personal data that are being stored at VIB.
  • The right to be forgotten. But please not that VIB cannot delete your personal data if the storage of these data is required by law or is necessary in the context of a contract.
  • The right to object to certain forms of processing.
  • The right to transfer of your personal data on your request to a third party.

If you believe that VIB has not complied with this Online Privacy Policy with respect to your personal information, or if you would like to react, have any other questions, comments or complaints about this Policy, please do not hesitate to contact us by choosing one of the following options:

e-mail: info@vib.be

phone: +32 9 244 66 11

Last update (19/04/2019)